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MINUTES OF THE ANNUAL OPEN MEETING OF THE BOARD

NORTH SHORE ALANO

January 9, 2002

9:15 a.m.

Present: Tim S., Hank K., James L., Sue T, Jim H., Lonna A., Holly H., Bill S, and : John C.,

Not Attending: Nancy T. Mary L,,

This regular meeting was held in the Coffee Room of the NSA pursuant to posted notices that this would be the mandated open meeting of the Board. Several members attended the meeting as did several new directors and the directors designated above.

Minutes: Minutes of Meeting of the Board held on December 18, 2001, meeting were discussed, amended and on motion duly made and seconded and were accepted.

Reports:

Treasury: The Treasurer reported on income and expense for the months since the start of a new fiscal year. A balance sheet and other financial statements were brought and distributed to those in attendance. The report indicated a positive balance in the account; that the NSA contributions exceeded expenses since the beginning of the fiscal year by some $5,000,00 and the treasurer reported that $100. Monthly is being sent to the Chicago Service Headquarters and to New York to further the work of AA.

A discussion of the money collection system was held and it was agreed that revenue from meetings is up and that the money need not be counted and deposited weekly as was done previously.

The treasurer pointed out that it would be prudent to open up a money market account to earn interest on excess funds on deposit. On Motion duly made, seconded and approved it was agreed that a money market account should be opened by the treasurer.

Site Committee: A discussion of the pest control was held and it was reported that Orkin is on site two or three times per month. It was agreed that reports of sightings of bugs should be made to the Steward and that he then contact Orkin. James L. agreed to discuss with the church what their program is doing. A Suggestion for the opening comment sheet was discussed to suggest that coffee spills be cleaned immediately by offending persons. Bill S. agreed to try and come up with appropriate language.

A discussion of the Thanksgiving dinner and Christmas dinner was held. Sue T. handled Thanksgiving and reported that it went well. She had ample food and volunteers for both set up and clean up. Lonna A. and Harold O. will do Christmas again this year. One hundred to 150 persons are expected.

Akron Trip: The trip has been scheduled and fliers have been prepared and are available. It was reported that Bob K. has volunteered to be the arrangement and contact persons for the trip. No report on the progress of ticket sales or the like was received at this meeting.

New business:

Social: Lonna A. and Tim reported on the Pizza Bash and suggested that Carmen’s had a new Buffet offering. After discussion it was determined that prices and costs for this years Bash would be 12.00 admission. A policy on children was deferred and the board was encouraged to obtain prizes etc for a raffle. It was further agreed that no board member should win a raffle.

 

Memorials: A discussion of the handling of gifts and memorials was held. It was determined that the bylaws of the NSA permitted the acceptance and use of Gifts and Memorials, and placed not restrictions on the use thereof. The board is charged with this duty. Funds need not be placed in the building fund unless designated and received for such purpose. The board agreed to treat each gift individually, acknowledge the gift to the family and individual donors.

Literature: It was reported that 100 new edition big books have been purchased (50 hard cover and 50 soft cover) and have been sold. More are on ordered.

New Board: Board members suggested names for persons to serve as directors on the board. The following persons were duly nominated and selected to serve on the board for a term of three years:

Bob B

Tim C

Mitch D

Bob K

Lisa M

Jody W

Officers:

The following persons were selected to serve as officers of the NSA:

President James L.

Vice President Sue T.

Treasurer Holly H

Secretary Jim H.

The resignations of Tim S. and Hank K. were accepted. A short presentation of thanks and gift of a signed big book was given to Tim S. in thanks for his service on the Board.

Next Meeting: A discussion was held on holding the next meeting of the board at the NSA after the Locker Room meeting. Thus the meeting was set for February 9, 2002 at 9:15 a.m.

Whereupon the meeting was adjourned.

 		   
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