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"Step 4 - Made a searching and fearless moral inventory of ourselves."

Big Book - pg. 59

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MINUTES OF THE ANNUAL OPEN MEETING OF THE BOARD

NORTH SHORE ALANO

February 9, 2002

9:15 a.m.

Present: James L., Bob K., Jody L., Mitch D., Sue T, Mary L, Holly H., Bob B., Tim C., Lisa S., and Jim H.,

Not Attending: Nancy T. Lonna A., Bill S, and : John C.,

This regular meeting was held in the Coffee Room of the NSA and was called to order by James L.

Minutes: Minutes of Meeting of the Board held on January 9, 2002, meeting were discussed, and on motion duly made and seconded and were accepted.

Reports:

Treasury: The Treasurer reported on income and expense for the five months since the start of a new fiscal year. A balance sheet and other financial statements were brought and distributed to those in attendance. The report indicated a positive balance in the account; that the NSA contributions exceeded expenses since the beginning of the fiscal year by some $6,500,00 and the treasurer reported that the NSA is debt free, and $100. Monthly is being sent to the Chicago Service Headquarters and to New York to further the work of AA.

A discussion of the money collection system was held and it was agreed that revenue from meetings is up and that the money need not be counted and deposited weekly as was done previously. It was agreed that the count should be at least every two weeks.

The treasurer pointed out that although previously approved to open up a money market account to earn interest on excess funds on deposit, no such account was opened as yet, but would be shortly. The treasurer pointed out that the Akron funds were being held in a segregated account.

Site Committee: A discussion of the pest control was held and it was reported that James L. discussed the situation with the church and an effort will be made to coordinate efforts between the church and NSA.

 

Akron Trip: The trip has been scheduled and fliers have been prepared and are available. Bob K. reported that the bus is approximately half full, 20 persons have signed up and that a larger bus may be in the offing, and that the funds, approximately $3,760.00 are being held in a segregated account.

New business:

Rescheduled Meeting: A letter from the church complaining about the Sunday noon meeting conflicting with church services was read and considered by the board. It was reported that the content of the letter had already been considered by those regularly attending the Noon meeting and that it was decided to move the Sunday Noon meeting to 1:00 p.m. The board confirmed that this was the right decision. The central office has been notified of the change.

Social: The Pizza Bash is now scheduled for March 10, 2002, a Sunday at Carmen’s with their new Buffet being the meal. It was determined that prices and costs for this years Bash would be 12.00 admission. A policy on children was deferred and the board was encouraged to obtain prizes etc for a raffle. It was further agreed that no board member should win a raffle.

Site Evaluation: A discussion of the present site of NSA was held. It was noted that our present lease will terminate July, 2003, and that discussions with the church about renewal, especially if we are to purchase linoleum for the Coffee Room take place. A Committee composed of Bob K, Holly H., Bob B and Jim H. was selected to look at options for NSA, with the boards preference to stay at the Church being the primary concern, and if not, to consider options and alternatives for NSA, including perhaps a move to a street level location. This option is not favored as prices are prohibitive. It was pointed out that the pastor of the church is our biggest supporter and that we have done much to improve out site and be a good tenant, and that we are in the process of continuing to improve the site..

New Meeting: A letter was received asking that NSA consider a new meeting with child care available. It was discussed and generally agreed that NSA did not in any manner want to be considered as approving or providing child care, and there was some question about even allowing space for child care to take place. Sue T. and Lisa S were asked to look into the matter and discuss it with the author of the letter and get back to the board at the next meeting.

Literature: Since the big books have been replaced for use at meetings, Sue T. suggested by way of Motion that the old big books and literature not being used by the club be donated to Ignatia House as they are in desperate need of literature — old or new. In this discussion, it was decided that at least one copy would be kept for posterity and that additional Twelve and Twelve books be purchased as the ones in use at the club are trashed. It was decided to purchase at least 40 new Twelve and Twelves. This was made the subject of a Motion, which was seconded and approved.

Announcements: A discussion was held on the propriety of making an announcement regarding the cleaning of coffee stains as a preface to meetings. It was decided to make the announcement general regarding keeping the NSA premises neat, and to refer coffee drinkers to a posted sign on "what to do in the event of a spill" It was further discussed and approved that an announcement about keeping the outside of the NSA clear of debris and cigarette remains should also be made. On motion duly made, seconded and approved, approval was given for the above. It was suggested that Bill S. be asked to prepare written announcements.

Next Meeting: A discussion was held on holding the next meeting of the board at the NSA after the Locker Room meeting. Thus the meeting was set for March 9, 2002 at 9:15 a.m.

Whereupon the meeting was adjourned.

 		   
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