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"Step 1 - We admitted we were powerless over alcohol - that our lives had become unmanageable."

Big Book - pg. 59

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MINUTES OF THE ANNUAL OPEN MEETING OF THE BOARD

NORTH SHORE ALANO

September  15, 2001

9:15 a.m.

Present: Tim S., Bill S., Andy F., Sue T.,  Hank K., James L., Jim H., Lonna A., Nancy T., Mary L., and Holly H.

Absent: John C.

This regular meeting was held in the Coffee room of the organization was called to order by the President, Tim S.

Minutes: Minutes of Meeting of the Board held on June 9, 2001 and July 14, 2001, meeting were discussed, amended and on motion duly made and seconded and were approved.

Reports:

Treasury: The Treasurer gave a detailed written and oral report of the activities of the NSA’s financial position for the last year. The expenses of the NSA are current, the debts of the NSA including the debt owed on the Line of Credit has been paid, and the balance owed on the line is zero. The “Moving Fund” Certificate of Deposit is at Bank One and is up for renewal in August, 2002, which is eight months prior to NSA having to renew the lease or make decisions regarding our future location.

            The treasurer then reviewed the detail attached to the Cash Flow statement in the printed materials distributed at the meeting. She reported that collections at meetings continue at an increased level and that overtime expense has been reduced. If collections remain at the present level, it may not be necessary to conduct a mailed solicitation for funds. However, on that topic, Tim S. pointed out that Jerry K., a former board member and a person involved in Mail Solicitations in his work had volunteered to assist with a mail solicitation should the board decide to hold one.

            The treasurer pointed out that Akron netted $825, approximately and that the Christmas dinner netted $290, although it was not suppose to be a fund raiser; literature has broken even again; the Pizza bash netted $800, rent from other meetings, 2,129.00, and the CleanHouse events netted 1300. After much discussion it was decide to not proceed with a Mail solicitation at this time, and to see how the current activities benefit the club. A motion was made to table fundraising discussions to future meetings was made, seconded and carried.

Further on Motion duly made and seconded the treasurer’s report was accepted.

Site Committee - Remodeling:  A discussion of maintaining the rooms and cleaning the carpet was held. Pat C. the Steward joined the board to discuss topics relating to waste baskets, recycling and pest extermination. In discussing the matter with Pat and just among the board, it was decided to end recycling, change wastebaskets more frequently, and seek a new pest exterminator for a bid or estimate.

            Further discussion resulted in a motion being made to initiate a new housekeeping committee whose job it would be to monitor the club and stewards with a view to maintaining cleanliness and pest extermination. Bill S. volunteered to head up the housekeeping detail and on Motion duly made and seconded, the concept was adopted. After discussion, the cleaning checklist is to be found and utilized.

Akron Trip: The trip has been announced and scheduled for June 7 through 9. The President reported that Bob K., a former board member had agreed to head up and run the bus trip this year.

New business:

N.S.A. Conference: James L. reported that a conference has been scheduled for October at a location to be announced, but that it would not be held under the auspices of the NSA and that that it would not be held at the NSA location.

Cash Counting: Paul V joined the board meeting at the request of the president. He has been counting the envelopes from the meetings and seeks to relinquish the job after many years. He will be physically unable to do it during the winter months. He pointed out that he went through the following procedure:

Take the envelopes from the Safe

Check and count the contents and write the amount in each envelope on the envelope

Flatten and straighten each dollar

Count the Money

Add up the money counted and the envelopes

Make a deposit slip

Place the money in a bank bag

Take the bag to the Bank and place it in the night depository (key)

Give the envelopes and a copy of the deposit slit to Treasurer

It was pointed out that Pat then makes a separate monthly deposit of the Literature proceeds, pop machine collections and Coffee Box Collections.

The president pointed out that several persons had volunteered to assist, namely Paul S., Bob K., and Bob McA., and that next Saturday there would be a training session for the volunteers.

Social: A discussion of the upcoming social events was held. There was some discussion of whether they should be listed as fund raising events or not. A discussion of whether to list various events as fundraisers or as held. The second talent show was announced as scheduled for November 3, at the gym of the church. Producers will be Sue T., Andy F., James L. , and Nancy T., and Lonna L., who has a knack for finding untalented persons and  will handle food. The NSA will underwrite the event, but the treasurer requested that she be notified of expenses promptly so that months later we are not hit with unanticipated costs from the event. A discussion was held that the event should be a fellowship event and not a primarily fund raising event.

A discussion of the Pizza Bash was held and it was decided to defer further discussion at this time. Someone suggested that we bring Judith K. back.

Supplies: A discussion of obtaining supplies was held. Lonna reported that there was a problem with getting both a tax discount and having checks honored by Sam’s Club. She reported that Holly was available to her to give a NSA check, which would be accepted. Lonna and Holly agreed to work on seeing that the Sam’s club worked smoothly for the future.

Literature: No report

GSR Representative: A discussion of the possibility of sending Money to the Downtown office of AA was initiated by Bill S. The board generally agreed that it was proper to support the main office and the Treasurer agreed to look into former contributions and the possibility of making a contribution in the near future.

Next Meeting: Whereupon the meeting was adjourned. A discussion was not held on holding the next meeting of the board. The Secretary decided to schedule one for Saturday, October 20, 2001, at 9:15 a.m.