AA Quote

"Step 9 - Made direct amends to such people wherever possible, except when to do so would injure them or others."

Big Book - pg. 59

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MINUTES OF THE ANNUAL OPEN MEETING OF THE BOARD

NORTH SHORE ALANO

October 20, 2001

9:15 a.m.

Present: Tim S., Bill S., Hank K., James L., Jim H., Lonna A., Mary L., and Holly H.

Absent: Sue T., Nancy T.,  John C.

This regular meeting was held in the Coffee room of the organization was called to order by the President, Tim S.

Minutes: Minutes of Meeting of the Board held on September 15, 2001, were discussed, and on motion duly made and seconded and were approved.

Reports:

Treasury: The Treasurer gave a detailed written and oral report of the activities of the NSA’s financial position for the last month, ending September 31, 2001. The expenses of the NSA are current, the debts of the NSA including the debt owed on the Line of Credit has been paid, and the balance owed on the line is zero.

            The treasurer then reviewed the detail attached to the Cash Flow statement in the printed materials distributed at the meeting. She reported that collections at meetings continue at an increased level. If collections remain at the present level, it may not be necessary to conduct a mailed solicitation for funds. However, Tim S. pointed out that Jerry K., a former board member and a person involved in Mail Solicitations in his work discussed holding a voluntary solicitation which would include a thank you letter. It would not convey a dire need, but would afford an opportunity to make a gift.

            The treasurer pointed out that given the state of income and expense, and the previously raised point that no contributions were made either downtown or to New York for quite some time, and after some discussion, on Motion duly made, seconded and carried, it was decided to mail the sum of $100.00 each month; one month to Chicago Central Office and one month to the New York Office. These donations will be made subject to future board review as to either increasing or limiting the contribution depending on funding requirements for NSA.

Further on Motion duly made and seconded the treasurer’s report was accepted.

Site Committee - Remodeling:  A discussion of maintaining the rooms and cleaning the carpet was held. Bill S. pointed out that Orkin had been contacted and utilized and that the problem was abating. Baskets for trash have been reduced in number and are emptied more frequently. Mopping of the floors takes place and in general the rooms are cleaner and more tidy.

Resignation:            The President advised that Andy F. had tendered his resignation from the board after the last meeting due to personal reasons. After discussion, and on motion duly made, seconded and accepted the resignation was accepted with reluctance. The president suggested that board members think about nominating and adding members to the board effective January.

Akron Trip: The trip has been announced and scheduled for June 7 through 9. The President reported that Bob K., a former board member had agreed to head up and run the bus trip this year. Other than the above, there was no further information.

New business:

N.S.A. Conference: James L. reported that a conference has been scheduled for October at a location to be announced, but that it would not be held under the auspices of the NSA and that that it would not be held at the NSA location.

Cash Counting: The treasurer reported that the cash counting was going well and that no problems have been experienced yet. It was generally decided among the board that the combination to the safe would be known only to limited members of the board.

Social: A discussion of the upcoming social events was held. There was some discussion of whether they should be listed as fund raising events or not. A discussion of whether to list various events as fundraisers or as held. The second talent show was announced as scheduled for November 3, at the gym of the church. Producers will be Sue T., Andy F., James L. , and Nancy T., and Lonna A., who has a knack for finding untalented persons and  will handle food. The NSA will underwrite the event, but the treasurer requested that she be notified of expenses promptly so that months later we are not hit with unanticipated costs from the event. A discussion was held that the event should be a fellowship event and not a primarily fund raising event.

A discussion of the Pizza Bash was held and it was discussed that the price could be reduced and a policy to admit children under a certain age free if we so decide. Last year the price was raised, because we needed the funds. This year it may be possible to reduce the price, still raise some money, but have it be closer to a social and fellowship event. It was reported that Judith K. was contacted, she declined to come back, still harbored resentments over past Bashes, and was otherwise enjoying California.

Newsletter: The subject of the Newsletter came up, and the board expressed the view that either a print or online copy of a news letter should be produced. Board members agreed to consider the matter at the next regular meeting.

Supplies: A discussion of obtaining supplies was held. Lonna reported that she used her tax number at Sam’s club, obtained the discount and was able to purchased NSA needs in that way, and that it was going smoothly.

Literature: The president reported that there was a new edition of the Big Book coming out and that 100 copies (50 hard and 50 soft cover) were to be purchased for use and resale to members.

GSR Representative: No report

Next Meeting: Whereupon the meeting was adjourned. A discussion was not held on holding the next meeting of the board. The Secretary decided to schedule one for Saturday, November 10, 2001, at 9:15 a.m.