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MINUTES OF THE ANNUAL OPEN MEETING OF THE BOARD

NORTH SHORE ALANO

May 12, 2001

9:15 a.m.

Present:  Nancy T., John, Hank, Tim S., Holly, Sue T., Mary, Bill S., Marty (guest)

Absent:  James L., Jim H. Lonna A.

Sue T. acted as secretary (she didn't know what she was doing but she tried)

The minutes from the previous meeting were accepted and approved.

FINANCIAL REPORT:  The deposit for the Bus and Lodging for Akron has been paid.  To date there are 4 seats left on the bus - we expect to break even on the event.

The 5/5/01 NSA workshop netted about $500.  Expenses were around $300.  A donation from Foglifters in Evanston was given in the amount of $490.00  Holly paid $500 down on the line of credit and our existing line of credit is now $3500 as of the end of April.  It was discussed that if we continue at this rate we might have the credit line paid off by the end of our fiscal year August 2001.

Holly has taken over the job of recording the envelopes because pat has not been getting the job done.

SITE COMMITTEE: Measurements of the coffee room, the bathroom and hallway are available in order to get a quote for linoleum.  Anyone who has a vendor that could do the job is welcome to have the measurements.

5/5/01 CONFERENCE:  The event was a success.  Thanks to James who did a great job coordinating it and Lonna and crew for all the hard work, delicious food and success.  The next conference is scheduled for 10/27/01.  This date will coincide with the 20th anniversary weekend.  Discussions ensued regarding further expenses and it was suggested that we hold the entire workshop at the club, starting with the locker room meeting at 8:00 a.m. on Saturday, having lunch and incorporating the 1:30 meeting into the conference as a possibility.  It was also discussed that listening for hours is very difficult and hard on people and if we break things up a bit, it might make it more enjoyable.

It was also discussed that we could possible use local speakers to conduct workshops here instead of brining in speakers.  This discussion will be brought up again at the next meeting.

RENTING SPACE:    A suggestion was brought up by the President of a member who would like to teach meditation classes that could possible start in September.  Discussion was held that it might be a conflict of interest and not in accordance with the by-laws.  Tim suggested that it could be a possible source of additional income for the organization.

NOTES FROM MEMBERS: Bill S brought a note to the board from Mary Helen.  She was complaining about the announcement asking for more money.  Apparently the secretaries haven't been reading the exact script therefore, interpretations have been varied.  We will need to remind the secretaries to read explicitly what is in the book.

SOCIAL:         Marty (guest) came to the meeting to make a proposal to possibly increase fellowship.  "Picnics in the part"  Could NSA possibly sponsor events such as this, do we have equipment for barbecuing, a budget of $150-200, volleyball nets, volunteers etc.  Discussion ensued that Lonna was interested in a 4th of July event and that Andy F and Lonna would contact Marty at a latter date.  A potluck was also suggested.  Marty Madden supplied his phone number (847) 424-9514.

Nancy brought up a suggestion that we could just have a Lonna luncheon, have a short speaker and charge $5.00.  Lonna's food is always so great, it might be a fun event.

LITERATURE:  John discussed conversations that he and James have had regarding companies who come in to tape events vs.  having our own taping as additional sources of revenue.  We could also let people know that we know have tapes and are for sale at a reasonable cost.  We would somehow need some kind of an agreement with non-copyright stipulating that we can do this (does this make sense) so that selling tapes won't be a problem.  John has been working with AAMOT taping company.   Discussion also ensued about the importance of having a quality tape.  A motion was made to table this discussion until the next board meeting when James is here to further discuss this issue.

MAILING LIST:   Andy F was not present to report on the mailing list.  Holly raised the issue that there are presently two mailing lists, one that she has and one that Andy has.  There no longer is one on NSA computer.  Holly will contact Andy to make sure there is one definite list.

GSR REPORT:  The meeting will be on Tuesday 5/14/01 and Nancy T will be attending.

HOUSEKEEPING:  Tim S. donated a new steam cleaner in order to keep the carpet cleaned and for additional stains that will occur.  Dusting under the table has been done, but we still need to monitor.  The pictures and coffeepot have not been moved as yet.  This directive was given to Pat at the conclusion of the last board meeting.  To date this directive has not been carried out.  Mary will bring the job duties and description in to Tim so that he can deliver it to Pat.

NEW BUSINESS: 

Paul, who has collected and deposited the cash, bi-weekly, for the NSA will be resigning this position as of October 2001.  He will no longer be able to do it and he recommends that 2 people do it together.  Therefore by October, we will need a new system of collecting and depositing the money into Bank One.  Bill S asked what the procedure was.  It was explained that on a bi-weekly basis the envelopes are opened, money counted and deposited by Paul to Bank One.  Holly then receives the envelopes to record.

We had some difficulty securing the bags.  Paul ordered bags and they were forwarded to a PO Box number.  Tim ordered bags as well.  The bank is now charging $33.00 per 100 bags.  We now have a supply of 200 bags and that will meet our needs until the end of October.

NEXT MEETING: The June meeting will be held June 9, 2001 after the Locker Room meeting approximately 9:15 a.m.

Motion to adjourn the meeting was seconded.  The meeting ended at 9:50 a.m.

Minutes respectfully submitted by

Sue T. (for Jim H., regular Secretary, NSA)