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"Step 8 - Made a list of all persons we had harmed, and became willing to make amends to them all."

Big Book - pg. 59

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MINUTES OF THE ANNUAL OPEN MEETING OF THE BOARD

NORTH SHORE ALANO

January 13, 2001

9:15 a.m.

Present: Tim S., Judith K., Holly H., Hank K., James L., Jim H., Bill S, Sue T, and new board members Lonna A., Andy F., Nancy T., and John C.

Absent: Mary L.

This regular meeting was held in the Coffee room of the organization was called to order by the President, Tim S.

Minutes: Minutes of Meeting of the Board held on December 13, 2000, meeting were discussed, and on motion duly made and seconded and were accepted.

Reports:

Treasury: The Treasurer reported on income and expense. A balance sheet and other financial statements were tendered to those present and were considered. The treasurer reported that the financial statements indicated no deficit in operations for the last quarter (three months). On motion made and seconded it was decided to extend the CD for 6 Months.

            The treasurer reported that the funds received from the mail-out appeal for donations was less than previous years. Several persons in attendance announced that they did not get any letter from the NSA and it was decided to have the board review the mailing list returns, update the list and possibly seek addresses of those attending meetings.

Officers and Directors: The President welcomed the new directors who agreed to serve, namely: Lonna A., John C., Andy F., Nancy T. and Mary L. On motion duly made and seconded the following were designated as officers for the ensuing year:

                        President                               Tim S.

                        Vice President                                 James L.

                        Treasurer                                Holly H.

                        Secretary                               Jim H.

In addition, new committee chairpersons were selected, namely:

                        Social                                      Lonna A.

                        Site                                          Nancy T.

                        Fund Raising                                    Andy F.

Site Committee - Remodeling: A discussion of the painting of the club was held and it was determined to go ahead with the painting of the club. A new estimate on costs from the painters will be obtained from Phil B. for spackle, preparation sanding and painting of the walls and ceilings in the three main rooms and the office area. On motion duly made and carried, a deposit was authorized in order to begin to go forward with the painting.

Richard R. was present and gave a report on the estimate for carpeting and there was an extensive discussion of carpeting, cleaning the existing carpeting, insect and vermin spraying, furniture replacement and removal, and other site questions. After all expressions of opinion and concern, and on motion duly made and carried, it was decided to authorize the down payment on the carpeting, which will include furniture cleaning and carpet replacement. It was also decided to remove certain furniture.

The board requested the steward to contact the city to determine the costs and circumstances to dispose of the furniture

New business:

Social:  There was a discussion of raising funds to cover the painting and new carpeting.  Andy F. and Lonna A. agreed to jointly work on a fund raising social, which could be another Chili Bash or perhaps some other form. They are to coordinate their efforts. It was pointed out that last February the NSA had a Chili Bash, and while it did not raise a lot of money, it did carry a tradition forward.

            Additionally, a discussion of providing of the Christmas dinner was held. It was pointed out that the dinner operated at a profit. Harold O. was the chairman and the dinner was a wonderful success according to those who heard. The dinner was profitable for the NSA because many people donated money and since the food was donated, not much of the money needed to be spent. The sum of $293.00 was turned into the NSA general account. .

            Marathon meetings for Christmas weekend were held.

N.S.A. Conference: James L. reported that while another 12 Step Conference is scheduled to be held October 27^th, 2001, and that a larger room (gymnasium) had been reserved, and with increased publicity and the favorable publicity from the first conference, a larger crowd should be there, he has determined that there is sufficient interest in another conference. Because the conference can be a source of income to the NSA, a discussion of holding another conference (twice a year) was held. It was decided to have James L. continue to pursue the idea of a May conference with speaker and use of the church rooms downstairs for attendance.

Supplies: Pat C. the Steward, brought up the fact that there needs to be someone to assist in obtaining supplies and getting them into the NSA rooms. While there was a volunteer some time back, they resigned because they had done it for an extended period and no replacement had been obtained. Lonna A. volunteered to get the job done.

Literature: New board member John C. agreed to serve as Literature Chairman.

Mailing List:   The treasurer was asked to provide a list of those persons who have had mail returned and to provide the board with some idea of the names on the mailing list in order to enable the officers to update and expand the list. There was some discussion of renewing the telephone list for the NSA as well. The last list is several years old.

Next Meeting: It was decided to hold the next meeting as an open meeting of the membership of the club and the board of the organization on Tuesday, February 13, 2001, at 6:30 p.m.

Whereupon the meeting was adjourned.