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1.      MINUTES OF THE ANNUAL OPEN MEETING OF THE BOARD

NORTH SHORE ALANO

February, 13, 2001

6:30 p.m.

Present: Tim S., Holly H., Hank K., James L., Jim H., Lonna A., Nancy T., Mary L, and John C.

Absent: Bill S, Andy F., Sue T, Judith K.

This regular meeting was held in the Coffee room of the organization was called to order by the President, Tim S.

Minutes: Minutes of Meeting of the Board held on January 13, 2001, meeting were discussed, and on motion duly made and seconded and were accepted.

Reports:

Treasury: The Treasurer reported on income and expense. A balance sheet and other financial statements were prepared and discussed, and are attached to these minutes. The treasurer reported that the financial statements indicated no deficit in operations for the last quarter of calendar year 2000, and was for the first month of 2001, due mainly to remodeling expenses authorized by the board at the last meeting.

            The treasurer reported that the funds received from the collections at meetings are up substantially. Some more money came in from the mail-out appeal for donations.

Site Committee - Remodeling: A discussion of the painting of the club was held and it was determined that the decision to go ahead with the painting of the club was appropriate. All agreed that the rooms look better and that the carpet is a good addition and improvement to the rooms. A new estimate on costs from someone who can supply floor covering or linoleum for the coffee room was discussed and will be sought and discussed at the next meeting of the board.

Akron Trip: The trip has been scheduled and fliers have been prepared and are available. It was reported that Bob K. and Stuart J. have volunteered to be the arrangement and contact persons for the trip. It was also announced that funds from the trip will be segregated in the second account until the trip takes place. Funds have started to come in. It was discussed that as board members, we should take the fliers to other meetings and make them available to others.

New business:

Social:  Following the discussion of raising funds to cover the painting and new carpeting and after Andy F. and Lonna A. agreed to jointly work on a fund raising social, they made an interim report back to the board of three separate activities to raise funds. These were:

North Shore Alano Oral History Panel Discussion, scheduled for February 24, at 10:00 a.m.

Talent Show scheduled for March 16 at 7:00 p.m., and

The Second Semi-Annual NSA Workshop Conference.

N.S.A. Conference: James L. reported in the interim report that a second conference had been put together for May 5, 2001, at 10:00 a.m. At the board meeting, transportation was discussed and the board decided to look for frequent flier miles from a member or supporter for the speaker to come in from Atlanta. James L. reported that the conference may be held in conjunction with others who would have presentations and bring attendees. The rooms of the church are secured for each event.

Supplies: Lonna has agreed to secure the supplies and either use the NSA check or her own and be reimbursed. Steward Pat C. prepared a list for supplies and gave the same to Lonna.

Literature: Board member John C. is familiarizing himself with the literature needs of the NSA.

Mailing List:   It was reported that the mailing list will be used for the upcoming social events and any returns or additions will be used to refine and expand the list.

GSR Representative: After a lengthy discussion of the GSR position and the participation of NSA with the downtown office, John C. agreed to act as the GSR representative for either the Locker Room meeting or the NSA, which ever works.

Next Meeting: A discussion was held on the feasibility of holding the board meetings on Saturday Morning following the Locker Room meeting. Most members of the board were either in favor or had no opinion. It was decided to move the meetings to Saturday Morning and to hold the next meeting of the board on Saturday, March 10, 2001, at 9:15 a.m.

Whereupon the meeting was adjourned.