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"Step 3 - Made a decision to turn our will and our lives over to the care of God as we understood Him."

Big Book - pg. 59

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MINUTES OF THE ANNUAL MEETING OF THE BOARD

NORTH SHORE ALANO

December 18, 2001

8:00 p.m.

Present: Tim S., Hank K., James L., Sue T, Jim H., Lonna A., Holly H., and Mary L,

Absent: Bill S, John C., Nancy T.,

This regular meeting was held at the home of Tim S. to celebrate the holiday season and to celebrate the President, Tim S. final days on the board.

Minutes: Minutes of Meeting of the Board held on November 10, 2001, meeting were discussed, and on motion duly made and seconded and were accepted.

Reports:

Treasury: The Treasurer reported on income and expense for the months since the start of a new fiscal year. A balance sheet and other financial statements were not brought and the report was oral. It indicated a positive balance in the account and the treasurer reported that $100. Monthly is being sent to the Chicago Service Headquarters and to New York to further the work of AA.

A discussion of the money collection system was held and it was agreed that revenue from meetings is up. A new opening comment sheet was prepared by Bill S. with consultation of others and discussed. It was decided to use the revised statement.

Based upon the discussion at the last meeting of a "Thank You" gift to Paul for his many years of counting meeting donations, he was invited and did attend the Board meeting and dinner and was presented with a new edition big book with a note of thanks from the Board.

Paul’s comment on the treasurer’s report was that 12 years ago some $300.00 per week was obtained through collections at meetings. The current rate of $800.00 to 900.00 is a substantial increase.

It was pointed out by the treasurer that some $1,500.00 had been received from the recent mailing from the NSA to friends and members. There should be sufficient funds in the bank to do the flooring which has been discussed.

Site Committee: A discussion of the pest control was held and it was agreed that there were reports received by either the steward or board members indicating that probably the pest situation was under control. The rug in the office is gone and good riddance. Further discussion centered around the fact that the church is growing and may want the space when the lease is up in July of 2003. There was discussion of having a constant lookout for other space.

A discussion of the Thanksgiving dinner and Christmas dinner was held. Sue T. handled Thanksgiving and reported that it went well. She had ample food and volunteers for both set up and clean up. Lonna A. and Harold O. will do Christmas again this year. One hundred to 150 persons are expected.

Akron Trip: The trip has been scheduled and fliers have been prepared and are available. It was reported that Bob K. has volunteered to be the arrangement and contact persons for the trip. No report on the progress of ticket sales or the like was received at this meeting.

New business:

Social: Lonna A. agreed to jointly work with Tim on the Pizza Bash and determine prices and costs for this years Bash.

Speaker Event: James L. reported that there is no future program scheduled at the present time.

Memorials: It was pointed out that Max Moore’s son Joe did a mailing for Memorials to Max Moore to be sent to NSA. A general discussion was held on depositing the funds in the building fund, in the general fund; purchasing literature and indicating that it was purchased with funds from the memorial; whether traditions of AA prevent any memorials and whether the NSA has any policy on Memorials. It was agreed that it is not good to commercialize the club or the work of the club, but increasingly bequests and gifts are being made. On Motion duly made, it was agreed to check the Traditions, other sources, past officers and further discuss the matter.

Literature: It was reported that 100 new edition big books have been purchased (50 hard cover and 50 soft cover) and have been sold. More are on ordered.

New Board: Each board member suggested names for persons to Nominate for membership on the board. It was agreed that present board members would discuss membership with proposed new members.

 

Next Meeting: A discussion was held on holding the next meeting of the board at the NSA after the Locker Room meeting. Thus the meeting was set for January 26, 2002 at 9:15 a.m. This is to be a general open meeting and posted as such.

Whereupon the meeting was adjourned.

 		   
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