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MINUTES OF THE MEETING OF THE BOARD

NORTH SHORE ALANO

September 12th 2000

6:30 p.m.

Present: Tim S., Holly H., Judith K., Sue T., Jim H., and Pat C., Steward.

Absent: Hank K., Jerry K., Bill S.,Bob K., Tony W., GSR

This regular meeting was held in the Coffee room of the organization was called to order by the President, Tim S.

Minutes of Previous Meeting: Minutes of the August 22, 2000 meeting were discussed, and on motion duly made and seconded were accepted as amended.

Reports:

Treasury: The Treasurer reported that progress was being made on reconciling the bank accounts of the organization. A distinction between the accounts was now in place and the accounts were coming into order. An analysis of the accounts and a comparison of income and expenses for a partial year were presented and discussed. The bottom line is that the organization is again operating at a deficit. The line of credit has not been retired.

Finances: A report of cash flow was prepared by the steward but not reviewed by the members attending the meeting. Contributions for the summer are at about #1.37 per head, which indicates a slight increase. Attendance at meeting is increased too.

An extended discussion of the "Building Fund" was held. Some board members consider it fiscally irresponsible to have the fund in place, and pay interest to a bank and lose money on club operations each month. Other members felt the fund was established for the purpose of obtaining new quarters if the problem should arise and that it should not be tampered with. If a new lease is signed, we are committed to redecorating the premises, with will put a further dent in the finances of the club. Holding a fund raiser or mail campaign was discussed.

The board decided that it would be best to post a discussion of the questions on the web site available to the club and invite comment; to hold an open meeting and invite comment, and to post as many notices as possible to invite input and comment on the subject of either using the fund for redecorating; using the fund for payment of the Line of Credit, either directly or as a loan subject to a definite repayment schedule.

The Certificate of Deposit was rolled over for a period of three months pending the discussions.

Site Committee - Remodeling: There no new news on the site committee. A lease has been proposed, but not finalized as yet. There was discussion that the church wants the front (Window) room for Sunday. Details to be worked out.

The exterminator came in and solved whatever problems were reported. Bugs were killed and have not reappeared. The exterminator advised it would be wise to repeat the procedure twice a year.

News Letter: No Report.

New business:

Stewards: A discussion was held on the stewards. Over time has decreased and more people are serving as Stewards. Once again the subject of keeping paid stewards was discussed. Other clubs do not. It was decided that it is in the interest of the club to keep paid stewards.

Social: There was no discussion of a fund raiser for Second City again. Former board member John G. will be approached by Jim H. to work with hank.

N.S.A. Conference: The board and Steward discussed the conference scheduled for November. It seems returns have come in and have not been deposited and have been turned over to Bob K and James L. The president and treasurer are to contact these people regarding the depositing of checks and whether they are being held for some reason.

New Meeting: The club has four new meetings, resulting in increased funds and collections.

By Laws: A discussion of the bylaws was held and the board generally felt that it was time to amend the by laws regarding the number of directors; the definition of a quorum and other facts that may come to mind.

Board Meetings: It was noted that attendance at board meetings had decreased substantially. There was a general discussion of likely candidates for new board members, and board members who fail to attend meetings.

Use of Web Site: It was suggested that so long as the club does have a web site that approved minutes of the meetings of the board be posted to it. Additionally, financial statements of the club could be posed as well.

Next Meeting: It was decided to hold the next meeting of the organization on October 10, 2000, at 6:30 p.m. and to have an open meeting of the club on Saturday October 28, 2000 at 9:15 a.m.

Whereupon the meeting was adjourned.