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MINUTES OF THE MEETING OF THE BOARD

NORTH SHORE ALANO

November 14, 2000

6:30 p.m.

Present: Tim S., Judith K., Holly H., Sue T., Hank K., James L., Jim H., and Pat C., Steward.

Absent: Jerry K., Bill S., Tony W., GSR

This regular meeting was held in the Coffee room of the organization was called to order by the Vice President, Judith K. and was taken over by the President, Tim S. who was a few moments late. The secretary reported that Bill S. had called and emailed him and called the club to say that a death in the family prevented his attendance at this meeting. Also attending the meeting were Lonna A, John C., Tracy, Mira C. Mary L. and three people who came with Lonna.

Minutes: Minutes of Meeting of the Board held on October 10, 2000, meeting were discussed, and on motion duly made and seconded were accepted. Minutes of Meeting of the Members held on October 28, 2000, were discussed, and on motion duly made and seconded were accepted as amended.

Reports:

Treasury: The Treasurer reported on income and expense. A balance sheet and other financial statements were tendered to those present and were considered. The treasurer reported that the financial statements indicated no deficit in operations for the last two months largely because of the fund raisers held. The Pizza Bash netted the club $850.00. The Roper Cruise netted the club $400.00. James L. reported on the 12 Step Conference held November 10, 2000, and reported receipts of $1131.00 and expenses of $150 for the room; food of $75.00; Hotel and Dinner for the speaker of $266. A motion was made to transfer the balance to the NSA general fund, which was approved.
The treasurer reported that the Certificate of Deposit was rolled over for another three months and that she has been informed by the bank that it is time to change the signators on the account. On motion duly made, seconded and carried it was decided that two of three signatures of the President, Vice President and Treasurer shall be authorized to deal with the Certificate of Deposit and that this action of the board shall be communicated to the bank along with the current officers.

Finances: A review of cash flow was discussed by the members present. At the present time the cash flow of the club is good. The treasurer suggested that a payment be made on the line of credit, and on Motion duly made and seconded and approved it was resolved that the treasurer make a payment of some amount as she shall determine on the Line of credit in order to reduce it. The current balance of the Line of Credit was put at $3,700.

Site Committee - Remodeling: A discussion of the painting of the club was held and it was determined to get new estimates or commitments on costs from the painters and begin to go forward with the painting. It was resolved that a decision should be made at the next meeting.

The president requested that members of the board review or assess the furniture in the club to determine if bugs were seen in certain furniture, which will then be disposed of or sprayed as appropriate.

News Letter: No Report.

New business:

Stewards: A discussion was held on the stewards and the duties of stewards. Some attending the meeting felt that the steward should be responsible for cleaning the premises during the day and should be responsible for the maintenance of the club. Another issue discussed was whether members or attendees could be at the club between meetings. It seems a steward asked a newcomer to leave the premises because she came about 45 minutes early to a meeting. The president advised he would review the matter with the steward.

Social: There was discussion of a fundraiser for Second City Hank K. is checking it out and seeing all the pros and cons. He received some guidance from former board member John G. and it appears to be more complex than originally thought, but do able in the future.
Additionally, a discussion of providing Christmas dinner at the club on December 25th with volunteers and donated food. It is done every year and last years chairman is to be contacted.
A question of marathon meetings for Thanksgiving weekend was brought up and discussed. Foster Park usually uses the club through Thanksgiving night and it might be possible to do marathon meetings with volunteers, but after discussion, it would take some time to coordinate, a list of volunteers would be needed and the board felt it should be considered for Christmas or next Thanksgiving.

N.S.A. Conference: The board and Steward discussed the conference held this November. It was such a personal and public success and resulted in funds being earned by the club. On motion duly made and seconded it was decided to conduct a second conference on October 27, 2001.

Literature: The club has always maintained literature for sale and use during meetings. The treasurer presented a statement of income and expenses for the activity of selling books showing that the NSA makes a modest profit. Additionally a vital service is provided to members and recovering persons. James L. suggested that the NSA explore making tapes available to members through the tape people who handled the Conference. In this way, members could obtain tapes and NSA could raise some funds.

Mailing List: The treasurer reported that she was unable to get the mailing list of the NSA off the computer, but will create a data base and mailing list the old fashioned way. It is the intention to use it as a mailing fundraiser.

By Laws: A discussion of the bylaws was held and the amendments to the by laws approved at the meeting of the members shall be made available to the directors and shall be posed on the web site as by laws 2000.

Use of Web Site: Minutes of previous meetings were converted by the secretary to a format which could be loaded into the web sight. These are to be given to James L. for putting on the site. Future minutes after approval will be placed on the site as well. James L. asked that the board consider other uses for the Web Site.

Next Meeting: It was decided to hold he next meeting as an open meeting of the membership of the club and the board of the organization on December 12, 2000, at 6:30 p.m.

Whereupon the meeting was adjourned.