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Big Book - pg. 135

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MINUTES OF THE MEETING OF THE BOARD

NORTH SHORE ALANO

December 12, 2000

6:30 p.m.

Present: Tim S., Judith K., Holly H., Hank K., James L.,  Jim H., and Bill S.

Absent: Jerry K., Sue T Tony W., GSR

This regular meeting was held in the Coffee room of the organization was called to order by the Vice President, Judith K. as the President, Tim S. who was a few moments late.

Minutes: Minutes of Meeting of the Board held on November 14, 2000, meeting were discussed, and on motion duly made and seconded were accepted.

Reports:

Treasury: The Treasurer reported on income and expense. A balance sheet and other financial statements were tendered to those present and were considered. The treasurer reported that the financial statements indicated no deficit in operations for the last quarter (three months) largely because of the fund raisers held and increased donations to the club. The treasurer reported that $681.00 had been transferred into the general fund from the profits of the event.

            The treasurer reported that some $1,900.00 had been received to date from the mail out appeal for donations.

            The treasurer reported that the a $1,500.00 payment had been made on the line of credit debt and that some 1800 was still owing. The interest paid on that account and the interest earned from the checking account and the Certificate of Deposit are now reflected in the monetary reports of the N.S.A. Signature cards and papers were presented for signature by officers to deal with the accounts at the First Bank.

Finances: A review of cash flow was discussed by the members present.  At the present time the cash flow of the club is good. November information provided by the Steward reflected approximately 1.28 per person was the rate of contribution, up somewhat from previously.

Site Committee - Remodeling: A discussion of the painting of the club was held and it was determined to get new estimates or commitments on costs from the painters and begin to go forward with the painting. No estimates were obtained on painting. One estimate was obtained on carpeting of two rooms, and it is to be discussed with outside sources. The estimate did not included linoleum.

News Letter: No Report.

New business:

Stewards:   A discussion was held on the steward and the practice of paying cash by the steward to persons who replace him when he is gone for the holidays. The treasurer reported that his violated all sorts of employment and tax laws and was a bad and risky practice. The board discussed the issue and on motion duly made and seconded it was resolved that only the NSA should compensate stewards or substitute stewards and that the current practice should cease.

Social:  The current Social Coordinator, Hank K. suggested that new blood was needed in the social Coordinator position. There was discussion of a new member of the board assuming the social duties. It was discussed among the board and decided it would be in the best interest of the club.

            Additionally, a discussion of providing Christmas dinner at the club on December 25^th with volunteers and donated food. It is done every year and last years chairman, Harold O. was contacted and attended this meeting. His concerns were dealt with first and included keeping a list of donors to the Dinner to see if it was profitable to the NSA and creating a fund for him to obtain last minute items and things which were forgotten. A discussion was held and decided that the event was never intended to be a fund raiser; that if money came in and was not expended on the dinner, it could be turned into the club, but that Harold O. should have a cash advance to be able to purchase incidentals and items he feels are necessary. The sum of $65.00 was agreed and tendered as a cash advance fund. The board and Harold O reviewed a sign up sheet showing what volunteers had agreed to bring to the event.

            Marathon meetings for Christmas weekend was brought up and discussed. And James L. announced that speakers had been obtained for all nine spots needed and that marathon meetings would in fact take place over the Christmas weekend.

            Bill S. point out and it was also discussed that fund raising for a specific purpose always seems to work and that if an envelope and second collection for the christmas dinner were to be circulated at the meetings, funds could be raised for that purpose. The board felt that was a good idea and certainly worth a try.

New Directors:`From the nominating committee and from persons who expressed an interest at the last open meeting of the membership, a list of persons considered for Director was presented and discussed. It was decided that the president should call each nominee and determine if they were in fact interested in serving on the board.

N.S.A. Conference: James L. reported that another 12 Step Conference is scheduled to be held October 27^th, 2001, and that a larger room (gymnasium) had been reserved, and with increased publicity and the favorable publicity from the first conference, a larger crowd should be there.

Literature: No report.

Mailing List:   The treasurer reported that she was able to get the mailing list of the NSA on to an excel spreadsheet which will enable mail merge and use of the list for other purposes.

Next Meeting: It was decided to hold the next meeting as an open meeting of the membership of the club and the board of the organization on January 13, 2000, at 9:15 a.m.

Whereupon the meeting was adjourned.